COVID-19 Fronwydyr Update

Current Hut Situation

On Friday January 28th, 2022 the Welsh Government announced that the Covid19 regulations in Wales would revert back to Alert Level 0. Since then the hut has been back to full capacity of 16 people at any one time. This will remain so until further notice

The club assumes that everyone booking in to stay at the hut will have done a lateral flow test before arrival. Only come to the hut if that test result is negative.

Please make full use of the two downstairs rooms as well as the loft space to spread out as much as possible.

Each of the two bedrooms, showers and toilets are labelled A or B. Please use the same facilities as the letter on your bedroom door.

The living room, kitchen and drying room are shared spaces. Please refer to the Risk Assessment for guidance and responsibilities for shared use.

The loft area is now back in use. In October the working party cleared out all excess hut items and deep cleaned the space. Re-opening the loft allows those staying there to spread out more.

The total number of people booked into the hut at any one time remains a total of 16 until further notice.

It’s recommended that loft use is limited to 2 folks. If you sleep in the loft, then please agree with the other hut occupants which toilets/showers you’re using; A or B.

You need to bring your own pillows, pillowcases and tea towels. Please note! This is now a permanent arrangement. For a few years now there has been no reliable system for removing, washing and returning tea towels and pillowcases. Pillows have also been removed due to hygiene concerns.

All cleaning is the responsibility of those staying there. No professional cleaning is being carried out at the hut.

Please make full use of the wall mounted hand sanitisers and appropriate cleaning materials. If you have to replace any of these items, including toilet rolls and gas cannisters, keep the receipt and contact the treasurer for a refund

Current Booking Procedure

The hut is currently back to full capacity, this being 16 spaces.

Please be clear that we don't allocate specific spaces.

There is no gap between separate bookings and mid week bookings are available.

The car park is available only for those who are booked in for a bed space in the hut.

You must be clear about any/all potential risks when you decide to stay at Fronwydyr. It's your responsibility to read the Risk Assessment and then make your own decision about staying in the hut.

How to Book Bed Spaces at Fronwydyr

• All bed spaces are booked in advance. Bookings can be made by contacting the Hut Booking Secretary, Helen Coopland: details in the Members Directory.
• When booking you need to provide the full name and contact details of each individual booked. These details are kept for 21 days after your stay.

And Finally

The LMC has a duty of care to members concerning how the hut and hut use is managed to reduce the risks of spreading the virus as much as possible. We are required to follow government regulations that apply to multiple occupancy accommodation. BMC guidance and advice available at the time is also reviewed.

Government regulations are continually reviewed. As a result, changes may be made to the above procedures at any time, Changes may also be made in response to occupants' experiences at the hut.

The Hut Risk Assessment (below) carried out by the LMC Committee on August 10th, 2021 remains valid.This assessment was revised by the Covid19 Officer on February 2nd, 2022.

Hut Risk Assessment

Assessment carried out by the LMC committee on 10 August 2021.

What are the hazards?	Who might be harmed and how?	Measures to control the risk
Visitors introducing Covid 19 into the hut	Hut bookings Volunteers Contract workers	No person should visit the hut if they are symptomatic, have tested positive for Covid 19 or have been identified by TTP as a close contact. Nobody should visit the hut if they exhibit symptoms or if they have been told to isolate by TTP. Prior to visiting the hut, all persons are encouraged to carry out a lateral flow test. All visitors to the hut must provide their contact details and these will be kept for 21 days, so that the LMC can contact them should there be an outbreak. No one may enter the hut unless they have a booking or have otherwise been permitted to visit the hut (such as in the case of contract workers or hut volunteers). When booking the hut, all visitors agree to inform the LMC should they test positive for Covid 19 in the period of up to 5 days after their visit to the hut.
Contracting or spreading coronavirus by not washing hands or not washing them adequately	Hut visitors Volunteers Contract workers	The hut is equipped with sufficient hand washing facilities, including running water, soap and paper towels to ensure that a proper hand washing regime can be maintained. Hut visitors are encouraged to make frequent use of these facilities. Hand sanitiser is available throughout the hut for the occasions when people can’t wash their hands. Hand sanitiser should be used before and after handling the front door and gate.
Getting or spreading coronavirus in commonly used or high traffic areas	Hut visitors Volunteers Contract workers	Non fire doors should be left open to reduce amount of contact with doors and potentially to also improve ventilation. The windows should be left open during the stay as much as possible and as reasonably practical. Visitors should agree rotas for cooking and using the kitchen/ common areas. Each of the two bedrooms has one shower room and one wc allocated for the exclusive use of visitors in that bedroom. When using the common areas of the hut, a face covering should be worn (unless when eating or drinking)
Getting or spreading coronavirus by not cleaning surfaces, equipment and workstations	Hut visitors Volunteers Contract workers	The hut has sufficient cleaning equipment for hut users, which is replenished regularly and hut users are encouraged to clean the hut regularly, in particular contact surfaces. Cleaning should be carried out on a daily basis and whenever facilities are used, and not just at the end of the stay. Hut users should bring their own tea towels and pillow cases and take the same back with them after their visit. Members now need to bring their own pillows. Visitors should keep their personal belongings in their own space next to the bed. Visitors are encouraged to provide feedback after their visit regarding the sufficiency of cleaning/sanitary equipment.
Poorly ventilated spaces leading to risks of coronavirus spreading	Hut visitors Volunteers Contract workers	Fresh air is the best (and only) way of ventilating the hut. Hut visitors should ventilate the hut regularly and throughout their stay. Windows should be kept open as much as possible and reasonably practical. Non-fire doors should be kept open to improve ventilation and reduce contact points. The extractors in the kitchen and shower rooms should be left running during the occupation as much as reasonably practical in order to continuously ventilate the hut (reasonably practical means that, for example, the noise should not keep occupants from being able to get a good night’s sleep).